Allegis Group Payroll Specialist (Ontario, Canada) in Hanover, Maryland


Hanover, MD, US

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Job Summary

Our Canadian corporate office has an immediate need for a Payroll Specialist to join the team. Working under general supervision, the Payroll Specialist's responsibilities will include preparing and auditing our weekly payroll, calculating special payments and liaising with employees in our branch offices across Canada.

A major focus on customer service and the ability to adapt and handle multiple tasks concurrently will be essential in this position.

Detailed Responsibilities:

  • Produce paycheques accurately and in a timely manner using PeopleSoft

  • Enter and/or audit personnel changes (hires, terminations, promotions, transfers etc)

  • Process special payments, employee time off, tax updates, banking updates etc

  • Create and manage off-cycle payments - bonuses, pay adjustments, retro payments

  • Complete additional processes as needed - garnishments, final paycheques, expatriate payments

  • Resolve discrepancies on employees' wages and taxes

  • Review and update changes based on edit reports from PeopleSoft

  • Monitor and resolve employee payment issues with banking institution

  • Participate in year-end processes

  • Communicate policies and procedures to personnel and field offices on payroll issues

  • Process payments to governmental tax agencies and other vendors

  • Manage vendors outside of PeopleSoft such as Equifax

  • Assist benefits team with benefits related items as required

  • Maintain knowledge of payroll related provincial laws across Canada

  • Develop value added procedures for departmental improvements and special projects

  • Other duties as assigned and required by the business' needs


  • CPA PCP certification

  • 2+ years experience in payroll processing

  • Post secondary education - College diploma or University degree is strongly preferred

  • Strong written and verbal communication skills

  • Superior organizational and time-management skills, adaptable to changing priorities, deadlines and procedures

  • Skilled in Microsoft office products including Word and Excel

  • Energetic team player with proven interpersonal skills

  • Deadline-oriented and able to complete tasks with required sense of urgency

  • Strong attention to detail and ability to handle multiple tasks

  • Superior problem-solving abilities

  • Ability to work in a fast paced, service-oriented environment

  • Ability to maintain confidentiality and act with discretion, diplomacy and patience

  • Available to work overtime when required

  • Experience with PeopleSoft an asset

  • Bilingualism (French) is an asset

About Allegis:

Since our company was founded in 1983, the Allegis Group Companies continue to be an organization of employees who are driven to succeed and motivated by a strong desire to serve others. We seek to understand our, customers', consultants' and contract employees' needs and challenges in order to fully meet and exceed their expectations. We provide opportunities for job seekers that align with their skill sets and career ambitions and match our customers' expectations. We constantly partner with our colleagues to further the overall objectives of the organization and we embrace opportunities to give back to the communities where we live and work.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Contact Information


Alex Hendricks