Federal Trade Commission Staff Assistant - MPP (FTC employees only) in Washington, District Of Columbia

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Duties
Summary

This position is located in the Office of the Commissioner. The incumbent serves as a Staff Assistant and provides assistance to the office on all matters relative to the coordination, integration, and needs of the office. The incumbent reports to the Commissioner. The incumbent serves as Staff Assistant to one of five Commissioners whom are appointed by the President. Assignments most often cut across functional and program areas of the FTC and involve the application of methods, techniques and procedures required to fulfill the administrative needs and initiatives of the Commission. These assignments involve the following duties and responsibilities: scheduling appointments, meetings, travel, and conferences; independently handling the receipt, response, and referral of the Commissioner's incoming correspondence and mail; preparing letters, memos, or notes of acknowledgment, commendation, notification, and response that require personal reaction and response based on knowledge of the Commissioner's views and desires; serving as an advisor to the Commissioner on initiatives and priority issues; reviewing documents and identifying key issues of vital importance to the Commissioner; advising the Commission about policies, procedures, and management practices as they relate to the FTC goals, objectives, operations and quality improvement activities; identifying systemic problems in the Office of the Commissioner's communication, clearance, and coordination processes and recommending steps to improve these processes; providing authoritative information to members of Congress, White House staff, and key officials of Federal agencies based on knowledge of the Commissioner's interactions and instructions; researching, gathering information, interpreting data, and correlating large amounts of narrative and statistical information in response to priority policy issues and special initiatives; assisting in coordinating Congressional hearings and legislative responses; and performing a variety of miscellaneous and sometimes recurring tasks evolving around management of the Office. Reviews correspondence and action documents for the Commissioner's signature or surnaming, ensuring procedural and grammatical accuracy, conformance with general policy, tone, factual correctness, and adequacy of treatment

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Responsibilities

If selected for the Staff Assistant position you will perform the following duties: Manages all incoming correspondence directed to the Chairman; determines which mail is appropriately handled by him/her, the Chairman, other members of the Chairman's staff or bureaus of the Commission. Prepares required travel authorizations and vouchers for all staff in the office including staff in the Privacy Office and the Chief Technology Officer. Coordinates with the Office of the General Counsel Ethics Office for approval of NFS travel. Oversees office space for the Chairman's office including maintenance of equipment needs, furniture, and office supplies. With proper notation, routes mail to appropriate office for disposition. Reviews replies for content and conformance with established policy, grammatical correctness and appearance before referring it to the Chairman. Drafts letters based on the Chairman's personal views and policies.

Travel Required

Not required

Supervisory status

No

Promotion Potential

11

Who May Apply
This job is open to…

FTC employees only. Employees who are currently serving under a career or career-conditional appointment; or employees who have previously served and received tenure under a career appointment.

Questions? This job is open to 1 group.

  • #### Job family (Series)

0301 Miscellaneous Administration And Program

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  • Assistants, Office
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  • Requirements

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Requirements
Conditions of Employment

Applications must be submitted online via www.usajobs.gov

Qualifications

At the GS-09 Level: Applicants must possess one year of specialized experience equivalent to the GS-07 grade level. Specialized experience is defined as: comprehensive knowledge of administrative policies and practices and the skill to apply this knowledge to providing daily office functions such as receiving callers and visitors; scheduling conferences and meetings; preparing travel arrangements, purchasing and maintaining furniture, equipment and supplies; drafting and reviewing correspondence; maintaining a calendar and scheduling appointments for agency leadership or senior level staff in a large law firm; and utilizing advanced computer skills including legal research software. You can qualify based on education for the GS-09, if you have completed:

  • Related master's for equivalent graduation degree

  • 2 full years of related, progressively higher level graduate education leading to such a degree, or

  • LL.B or J.D., if related. A combination of specialized experience and graduate level education that meets 100% of the qualification requirements described above. At the GS-11 Level: Applicants must possess one year of specialized experience equivalent to the GS-9 grade level. Specialized experience is defined as: comprehensive knowledge of administrative policies and practices and the skill to apply this knowledge to providing daily office functions such as receiving callers and visitors; scheduling conferences and meetings; preparing travel arrangements, purchasing and maintaining furniture, equipment and supplies; drafting and reviewing correspondence; maintaining a calendar and scheduling appointments for agency leadership or senior level staff in a large law firm and utilizing advanced computer skills including legal research software. In addition, experience that demonstrates ability to conduct research and gather facts; handle administrative duties with respect to accounting, docketing and billing; open, close, and maintain files and liaise with clients and other attorneys on file progress, conducting legal research and make recommendations to agency leadership or senior level staff in a large law firm. You can qualify based on education for the GS-11, if you have completed:

  • Ph.D. or equivalent doctoral degree, or

  • 3 full years of progressively higher level graduate education leading to such a degree, or

  • LL.M., if related. A combination of specialized experience and graduate level education that meets 100% of the qualification requirements described above.

Education

If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed, and grades). Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer.

Additional information

Information on Displaced Federal Employees and Special Hiring Authorities can be found by clicking Additional Information.

Financial Suitability - It is the policy of the government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

For information on how FTC determines the best qualified candidates please click here. To preview questions please click here.

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Background checks and security clearance
Security clearance

Not Applicable

  • Required Documents

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Required Documents

To help you ensure your application fully outlines your qualifications and eligibility for this position, please submit the following documentation as appropriate. Some of the items listed may not apply to you. APPLICATION PACKAGE CHECKLIST ** Announcement number, title, and grade(s) of the position

** Full name, mailing address (including zip code) and day and evening phone numbers (with area code)

** Statement that you are a U.S. citizen

** Current Federal employees serving on a competitive career or career conditional appointment or reinstatement eligible must submit a copy of their most recent Notification of Personnel Action (SF-50).

**Copy of DD Form 214 (Certificate of Release or Discharge from Active Duty) (only if claiming veteran's preference)

**SF-15 (Application for 10-point Veteran's Preference) plus the support documentation required by this form (if claiming 10-point veteran's preference)

** Paid and non-paid work experience related to the position. For each period of Work experience include:

**Job title

**Series/grade (if Federal employment)

**Duties and accomplishments

**Employer's name and address

**Supervisor's name and contact information

**Starting and ending dates of employment (month/day/year)

**Number of hours worked per week

**Salary

**Indicate if we may contact current supervisor/employer

**Other job related information, such as training courses (title & year); skills (e.g., other languages, computer software/hardware, tools, etc.)

**Certificates/licenses (current).

**Honors, awards, and special accomplishments

**A Legible copy of college transcripts (if qualifying all or in part on the basis of Education for this position)

**Support documentation for eligibility for special hiring authorities, such as disability, Peace Corps service, etc.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

Individuals applying for this announcement are required to complete and submit an online application through the Office of Personnel Management's (OPM) application system, USAJOBS. The information you provide in USAJOBS is general information completed by all candidates. That information and your resume will become part of your application and will automatically be transferred to FT-SEE when you apply online. The submission of anything other than the below online application will result in you not being considered for this job. If applying online poses a hardship to any applicant, please contact us. Applicants must contact us at 202-326-2021 prior to the closing date to speak to someone who can provide assistance for online submission. Requests for extensions will not be granted. There are several parts of the application process that will affect your overall evaluation: 1. Your online resume (See Step 1 below). 2. Your responses to the eligibility questions. 3. Your responses to the vacancy specific self-assessment questions. 4. Submission of supporting documentation (See instructions under the "Required Documentation" section of this posting. You have until 11:59 PM Eastern Time on the closing date of this announcement to complete the following four-step application process: STEP 1: To apply, you must first register on USAJOBS at www.usajobs.opm.gov and have at least one resume associated with your account. Your online resume must be built using the USAJOBS resume builder or you can upload an existing resume from your computer. You must submit a resume to be considered for this position. Once you have completed the registration process, thoroughly review this vacancy announcement and then select the "Apply Online" button and follow the instructions provided. STEP 2: After selecting a resume to submit with your application package, you will be taken to FT-SEE to answer questions related to your experience and vacancy specific questions. The answers to the questions are necessary to evaluate your qualifications for the specific job to which you are applying. When completed, the information you provided through USAJOBS and the answers to the FT-SEE questions will become your application. STEP 3: Review your resume to make certain that it supports your responses to the questions. Once you submit your online application, you will see a screen telling you that your application has been successfully transmitted. If you do not receive this confirmation, you have not successfully completed your application. STEP 4: Submit Supporting Documentation, as necessary. NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.

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Agency contact information
Keyonna Butler
Phone

202-326-2089

Fax

000-000-0000

Email

hcmoemployment@ftc.gov

Address

Federal Trade Commission 600 Pennsylvania Avenue, NW Room 723 Washington, District of Columbia United States

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Next steps

Please click this link: What to Expect Next

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/499713500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 05/16/2018 to 05/20/2018

Salary: $56,233 to $88,450 per year

Pay scale & grade: GS 09 - 11

Work schedule: Full-Time

Appointment type: Permanent - Competitive, Title 5 - Career or Career-Conditional appointment